Can applications currently be submitted?

Yes, applications can be submitted as usual via the online application portal elane. For information on restrictions in individual programmes, please see the respective FAQ below.

Have the submission deadlines for project proposals been extended?

The submission deadlines of individual programmes have been extended temporarily. You can find all the relevant information below in the FAQ on the respective funding programme.

Have the submission deadlines for the statements of account been extended?

Yes, all the outstanding final account statements and annual reports on the expenditure of funds have been extended until 30 June 2020. We will inform you in due time of any further necessary extension of the deadlines. It is not necessary to send statements of account to the FWF in advance by e-mail.

What is the current policy regarding signatures when submitting a funding application?

In the current situation, you can submit your research proposal for ad-personam funding programmes via elane as usual and send the cover sheet either with scanned-in signatures or by means of an electronic signature. This policy applies for all signatures on the cover sheet as well as on the affirmation of the research institution and any programme-specific signatures: they can also be signed using a scanned or electronic signature. In the case of scanned signatures, the original signatures can be submitted at a later point in time but no later than at the time of the FWF’s funding decision (before the respective meeting of the FWF Board).

Can funding be requested for non-reimbursed costs arising from project-specific travel cancelled due to Covid-19 travel restrictions?

Yes, you can request funding for non-reimbursed costs for cancelled project-specific travel. The principal investigator is responsible for providing the appropriate documentation including all receipts.

Are there any changes to the extension of employment contracts in projects that are not funded via PROFI?

No, extensions of employment contracts must be submitted as usual to the FWF by the payroll offices of the research institutions.

When can payment requests be made?

Currently, we would ask you to fill out the form provided for this in the grant agreement and send it as a scan by email to the respective FWF project officer.

My project has been approved. When will I receive the agreement?

Applicants whose projects have been approved at the last meeting of the FWF Board will receive their grant agreement in the usual manner. We apologise in advance that there may be delays at the moment.

If my project has not been approved, how will I be informed of this?

Applicants whose projects have not been approved at the last meeting of the FWF Board will temporarily receive an email in the next few days with prior notification of this including the reviews. Owing to the current situation, the original documents can first be sent by post over the course of the next few weeks.

Is the FWF planning to provide specific measures or temporary financial assistance for principal investigators who are experiencing difficulties in carrying out their research projects due to the Covid-19 crisis?

We are currently making every effort to find a solution together with the decision-making bodies of the FWF and the research institutions in order to offer an adequate response to the difficulties. Our goal is to make decisions tailored to the specific project and discipline.

The following applies immediately:

  • Personnel costs for persons who can prove that they are unable to continue to work on their research project due to the government’s current measures can, of course, be paid using FWF funds.
  • If it is already evident that the progress of the project will be delayed, the FWF can extend the project on a cost-neutral basis as always. The grant agreement already provides for a cost-neutral extension of the project for up to 12 months. A project can now be extended in a cost neutral way up to 18 months instead of the previous 12 months if the FWF is notified of this in a timely manner (in any case, before the period stated in the agreement expires). This applies for all FWF projects that are ongoing as of 31 March 2020.

If you are affected by this situation, we would ask you to contact your FWF project officer by email and notify him or her about your particular circumstances. If the extension concerns employees or positions as grant-salaried principal investigators, you should also contact the human resources department of your research institution in order to avoid any problems (for instance, in terms of the regulation on successive fixed-term contracts of employment).

We are currently trying to get an overview of the different cases we need to provide additional information on and will keep you up to date on the latest developments via the FAQ.

Can FWF-funded project staff be registered for short-time working?

Whether an employer meets the requirements to register employees for “corona short-time working” depends on the situation of the particular employer. Since the staff funded by the FWF in FWF projects are employed by the research institution, the research institution’s terms and conditions of employment apply in this case. Whether the research institution even can or wants to take advantage of this opportunity therefore has to be clarified with the research institution. This does not change anything about the use of FWF funds for personnel costs. However, any costs already funded from a different source may not be financed twice (ban on double funding).

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