Where do I send my request for the refund of the publication costs?
Requests for the refund of the publication costs should be sent to publikationskosten@fwf.ac.at
Requests for the refund of the publication costs should be sent to publikationskosten@fwf.ac.at
The following applies for projects that have been approved after 1 November 2014:
Gold Open Access: In addition to the project budget, the FWF refunds the costs up to an amount of €2,500.00 per publication. If the publication costs exceed this amount, the authors are responsible for choosing a different publishing venue and covering the additional costs with the funds of an ongoing FWF project or the difference with the aid of other options (e.g., cost sharing among co-authors).
Hybrid Open Access: In addition to the project budget, the FWF refunds the costs up to an amount of €1,500.00 per publication. If the costs exceed this amount, the authors are responsible for choosing a different publishing venue or Green Open Access. There is also the option to cover the difference with funds from an ongoing FWF project or with the aid of other options (e.g., cost sharing among co-authors).
Other costs: Costs for articles in subscription formats that are not related to open access (e.g., page charges, colour figures, membership fees) are no longer refunded by the FWF. If such costs are to be funded, the authors are responsible for choosing a different publishing venue and using the global budget of an ongoing FWF project or other funds.
If there is no direct agreement between the FWF and the publisher (for this, see https://www.fwf.ac.at/de/forschungsfoerderung/fwf-programme/referierte-publikationen/), publication costs must be paid in advance and a refund can be requested afterwards at publikationskosten(at)fwf.ac.at.
Please note: In the case of ongoing projects, publication costs must be financed in advance from the non-personnel funds account/project account as the FWF can only send a refund to this account. In the case of finished projects, the publication costs must be paid in advance from a university or institution account.
The following documents are required:
Publication costs can be refunded or direct agreements with publishers for funding publications can be concluded up to three years (36 months) after the end of the project/funding period.
The list of those publishers with whom the FWF has a direct agreement can be found here: https://www.fwf.ac.at/de/forschungsfoerderung/fwf-programme/referierte-publikationen/