Open Access Policy for FWF-funded projects

As a signatory of the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities, the FWF is committed to advancing sustained Open Access to scholarly publications and research data. To this end, the FWF requires and supports all project leaders and project staff members to make their peer-reviewed research results freely available through the Internet.

I. Mandatory Open Access Options for Research Publications

1) Gold Open Access:
Open Access to publications is ensured through direct publication in an Open Access venue. The publisher should apply the highest level of the principles of HowOpenIsIt. In any case, however, the publication has to be made available using the Creative Commons Attribution CC-BY licence (or an equivalent open licence). Journals have to be listed in the Directory of Open Access Journals (DOAJ) 1

Costs: Gold Open Access publishing may involve an article processing charge (APC) to the publisher; see Section III, Publication Costs.

2) Hybrid Open Access:
If offered by publishers and if explicitly chosen by FWF-funded authors, the costs of Open Access to single contributions in a subscription venue (Hybrid Open Access) can also be covered. The same rules as for Gold Open Access have to be applied, but the journals or proceedings have to be listed in Web of Science or Scopus.

Agreement with publishers:
In some cases, special agreements between the FWF and publishers on cost reductions, reimbursement procedures or embargo policies exist. Authors will be informed by the publisher during the submission process; see Peer-Reviewed Publications.

3) Green Open Access:
Open Access to publications can also be ensured by self-deposition of the author’s accepted manuscript (after peer-review but prior to publishers copy editing and production) in any sustainable subject or institutional repository (see Section II, Archiving). If there is a restricted period during which such archiving is not permitted, the period should not be longer than 12 months. If the embargo period is longer, please choose an alternative publishing venue. For publisher’s self-archiving policies, please consult the Sherpa/Romeo database.http://www.sherpa.ac.uk/romeo/

II. Archiving

Notwithstanding the selected option (see Section I), publications have to be deposited (by the author or by the publisher) in repositories with sustainable access at the time of publication. These can be either subject or institutional repositories; see Directory of Open Access Repositories 2

If the publications are in the life sciences (or related topics), authors are required to make their peer-reviewed papers freely available, subject to the embargo period, in the full-text repository Europe PubMedCentral. An e-mail will be sent by Europe PubMedCentral to project leaders affected by this policy. For more information, please consult the guidelines(pdf, 177KB).

III. Publication Costs

In all FWF programmes, costs for peer-reviewed journal publications and similar formats (e.g. contributions to proceedings and collected volumes) can be requested up to three years after the end of the project; see Peer-Reviewed Publications.
Other forms of peer-reviewed publications (e.g. monographs, complete collected volumes or proceedings, databases and other web-based formats) are supported by the Stand-Alone Publications programme.http://www.opendoar.org

For all projects approved after November 1, 2014, please note the following:
Gold Open Access: The FWF covers a maximum of EUR 2,500.00 per publication in addition to the project budget. If the fees are higher, authors might either consider an alternative venue or use the budget of an ongoing FWF project or other resources (e.g. cost-sharing with co-authors) to cover the differences.

Hybrid Open Access: The FWF covers a maximum amount of EUR 1,500.00 per publication in addition to the project budget. If the fees are higher, authors might consider an alternative venue, choose Green Open Access (see Section I/3) or use the budget of an ongoing FWF project or other resources (e.g. cost-sharing with co-authors) to cover the differences.

Additional costs for publications in subscription venues which are not related to Open Access (e.g. page charges, colour figures, submission fees) are no longer eligible for funding. Should publishers request these cost items, authors might either consider an alternative venue or use the budget of an ongoing FWF project or other resources.

IV. Open Research Data

Whenever legally and ethically possible, all research data and similar materials which are collected and/or analysed using FWF funds have to be made openly accessible. Data underlying the published research results should either be openly accessible immediately or – if not used in publications – two years after the project is finished. The following criteria are to be applied:

  • An appropriate repository has to be selected; see here
  • Deposited datasets have to be citable; see here
  • Data should be deposited in a way that it can be re-used without restrictions; see here

V. Acknowledgement

Project leaders are required to acknowledge support from the FWF in every presentation and/or publication of research results. The following naming convention must be observed in all cases:
Austrian Science Fund (FWF): project number.

VI. Documentation

Open Access activities are to be indicated in the final report to the FWF. Compliance with FWF’s Open Access Policy has to be demonstrated by providing a persistent address where the full text of the publication can be accessed, read and downloaded. This address may either be an ID associated with a recognised service (DOI, identifier of PubMedCentral, ArXiv, RePEc, SSRN or Datacite DOI) or other persistent addresses that can be guaranteed to be resolvable for at least ten years.

FWF-Kontakt
Katharina Rieck
Falk Reckling

1 If an Open Access Journal has been founded very recently (in the last 12 months) and is therefore not yet registered in the DOAJ, it has to be clear from the journal’s website that the DOAJ criteria are fulfilled.

2 If an embargo period has to be applied, most repositories offer settings so that the publication is not made openly accessible until the embargo period has expired.