What should be included in the final project report?
A short checklist for completing a Final Project Report is available for download.
What common outcomes should be specified?
The FWF requests that the report cover all the key outcomes of the project that have already been published, in particular:
- Publications
- Further Funding
- Research Databases & Models
- Intellectual Property & Licensing
- Awards & Recognition
What Additional Funder Questions should be included?
The following content is required:
- FWF Research Report: written final report that serves, together with the outcomes, as the basis for the review. The guidelines or the Research Report are available for download.
- FWF Summaries for Public Relations: summaries in German and English for public relations work
If the summaries cannot be released to the public for particular reasons, it is possible to temporarily delay their publication.
We request that you report on the other questions (Cooperation with the FWF, Cooperation with international programme coordinator, FWF Statistics for Collaborations, FWF Development of Human Resources), where appropriate. The final report cannot be submitted without answering the yes/no question whether you would be willing to provide feedback (for example):
Where can conferences be entered?
- Publications on conferences (proceedings, abstracts) can be entered under “Publications – Conference Proceeding/Conference Paper” in the „Common Outcomes” area.
- “Personal invitation as keynote or other named speaker to a conference” and “Poster/abstracts prize” can be entered into the system under “Common Outcomes” in the “Awards & Recognition” area.
- Conference attendances and other matters pertaining to conferences can be included in the FWF Final Report in Section 4. “Other important aspects”.
What happens to the final report?
Since the introduction of the global budget, the FWF not only conducts an ex ante evaluation of funding proposals, but also an ex post review of the projects. Reviewers who had been entrusted with the original application are requested to give a final evaluation of how the project progressed and its ultimate success.
For ERA-Net calls and projects for which the FWF was not the lead agency, the FWF does not conduct an ex post review.
The launch of the new system has now made it possible to submit on-line reviews. Reviewers receive access and read permission to the respective project and can write their respective reviews on the final report there. Afterwards, these will be made available to the PI to view and print. Only the PI, the reviewers, and the FWF have access to these reviews; project participants do not automatically receive access.
Reviewers are requested to comment on the following items:
- Scientific/scholarly success of the project
- Development of human resources in the course of the project
- Effects of the project beyond the research field (in the sense of applications in or impacts on social, cultural, ecological, medical, economic and/or technological areas)
- Project performance (in the sense of efficient use of available resources)
- Future perspectives of the research work
Reviewers are requested to provide a numerical rating regarding the overall assessment of the project. This rating will be passed on to the PI if the project was approved after May 2015.
Can the submission deadline for final reports be extended?
If the deadline specified by the FWF for the submission of final reports cannot be met, the PI must send a free-form request for an extension within a reasonable amount of time before the end of the deadline. In this case, please send the request and a brief explanation to the FWF (martina.kunzmann(at)fwf.ac.at).
What happens if the final project report is not submitted?
If a final project report is not submitted, the FWF will send a one-time reminder by registered mail. If the project report is not submitted within 30 days of this reminder, the FWF will stop payment of all FWF-funded research projects of the PI, as well as the processing of any new research proposals submitted to the FWF. This ban will be lifted after the outstanding final report has been submitted.
Can project outcomes also be included after submission of the final project report?
Additional project outcomes can be included up to 5 years after the end of the project. An annual reminder will be sent to the PI and further outcomes can be entered and submitted via the “Begin submission process” feature.